Several types of warehouses are used in the humanitarian aid distribution. Central, regional, and local warehouse come into play when planning the aid assembly, shipping, and distribution. Management of food stock warehouses in particularly challenging. Our regional warehouses meet basic criteria with regard to offices, packaging work floors, specialized moving and handling equipment, parking, loading/unloading, check points, communications, safety, hygiene, and accommodations, in some cases. Food is easily perishable and can quickly be affected by insects and rodents. Thus, secure storage of food will likely require different and more protective measures than the storage of NFI items.
We at IBC, employ a warehouse officer, who has a lockable office, to ensure appropriate division of responsibility between procurement, transportation and program functions. We implement a strong inventory management system based on waybills, stock cards, bin cards and an inventory ledger. We have enough full-time and part-time staff on standby that can be mobilized at short notice for loading and off-loading of commodities.
We take tremendous pride in our warehouse and its staff. We provide on-site electricity by special standby generators and appropriate bathroom facilities. Invest in training, backed up by impromptu stock checks. If you provide support and show appreciation of the effort put into the management of the inventory, it is more likely to remain in the warehouse
We have a professional security staff for the warehouse with shifts working hours and on-site sleeping arrangements. They ensure round the clock protection of other working staff and workers and making sure stored items are not put at risk.
We give utmost importance to the cleanliness guideline of warehouses. We keep food stock off the floor by using shelves and/or pallets to ensure. Rodent control is implemented to reduce and regulate the population of noxious, destructive, or dangerous rodents through chemical or biological means.
We can tolerate overload and can beef up our temporary workforce in anticipation of somewhat larger loading and unloading quantities; thus, we shall be ready on short notice to urgent pick up or expedited delivery.
We have a set of forms and commodity warehousing procedures for the management of our storage sites and warehouse facilities. As an emergency aid coordinator on the ground, we take onboard tips given to us by any cooperating aid agency that will help both of us to improve our warehouse procedures and storage/shipping arrangements and safety.